Participants sit facing each other, which enables direct communication and encourages interaction within the conference room. The boardroom layout is a classic, featuring a large conference table in the center of the room with chairs surrounding it. Here are some common meeting room layouts for you to consider, depending on the needs of your people and your conference room supply: 1. Organizations typically hold all-hands meetings, team/department meetings, project meetings, and smaller meetings such as one-on-ones. Workplace Survey 2022 revealed that only 34% of a knowledge worker’s typical week is spent on individual work, while the remainder is spent on collaborative work in meeting spaces. Conference room equipment and devices to support video conferences and presentations, including an interactive whiteboard, a projector, and a screen.Īssuming you have hybrid meetings and use a video conferencing system, you’ll also need to facilitate remote access with appropriate internet connections, cameras, and microphones.Ĭonference room audio-visual equipment recommendations extend to your remote employees too, even if they're using personal devices for their video meetings: ensure that remote team members have the proper setup and equipment to fully participate, such as a headset microphone and a high-quality webcam (or simple web camera).ĭifferent layouts are suited for different types of meetings.īegin by auditing and understanding your organization’s needs for meeting space.Biophilia, plants can make a big difference since people are more relaxed around nature.Good lighting (people prefer natural light) and acoustics. A conference room needs an appropriate table (whether one large table or a number of small tables grouped together) and the right number of chairs. A 6,000-seat stadium is great for a rock concert or a year-end corporate celebration, while a small room with a table and two chairs might be the best room size for a one-on-one performance review session, a job interview, or even largely remote meetings.Ī conference room, then, has a dimension and a purpose – everything inside it must serve that purpose. Furniture, Conference Room Equipment and TechnologyĬonference room setup starts with the meeting room itself, whose dimensions often dictate its intended use. This post is a complete guide for facilities managers and IT teams tasked with conference and meeting room setup, providing them with actionable insights on conference room layouts, furniture configurations, room design, necessary equipment, enabling technologies, the right mix of conference room sizes, and more.Ĭonference rooms are a hub for collaboration between employees. Conference room setup then goes far beyond “just” moving furniture and checking a few cables on the video display. Meetings can be of different sizes and purposes, and have differing needs for technology and equipment - your conference room setup will reflect these different needs. Conference Rooms are Never "Set and Forget"Įffective conference room setup is an evolving, complex function, one that’s never “set and forget,” because the needs of attendees, some of whom may participate in person and some remote participants, can change. You need your conference rooms and any conference room setup to generate a great meeting experience and a high return-on-investment/ROI. An effective conference room setup contributes to a positive atmosphere for collaboration, inspires creativity, and improves overall business performance and productivity.
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